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Tender Notice – Janitorial / Cleaning Services for FJWU Hostel

Issued by: Fatima Jinnah Women University (FJWU), The Mall, Rawalpindi

Fatima Jinnah Women University (FJWU), Rawalpindi invites sealed electronic bids (e-bids) from well-established and experienced companies or contractors for the provision of janitorial and cleaning services for the FJWU hostel.

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 Key Details

• Service Required: Janitorial / Cleaning Services (FJWU Hostel)

• Estimated Annual Cost: PKR 7,527,600

• Bid Security: 2% of the estimated cost – PKR 150,552

• Procurement Mode: Single Stage – Two Envelope Procedure

• Evaluation Criteria: As per Rule 38-A of PPRA 2014 (Technically compliant and lowest evaluated bid will be accepted)

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 Eligibility Criteria

Interested bidders must:

• Be registered with Income Tax and Sales Tax departments.

• Hold an updated Professional Tax Certificate.

• Be active tax filers with valid documentation.

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 Important Guidelines

1. Price Quotation

   • Must be in Pakistani Rupees (PKR).

   • GST/PST should be clearly stated where applicable.

   • Prices should remain valid for 90 days, extendable by another 30 days if needed.

2. Bid Security Submission

   • A 2% bid security must be submitted in the form of a Demand Draft, Pay Order, or Call Deposit Receipt (in favor of Treasurer, Fatima Jinnah Women University).

   • Soft copy of the bid security should be attached with the technical bid on e-PADS.

   • Original bid security must be submitted to the university’s Purchase Office before the bid opening.

   • Bids with less or no earnest money will not be entertained.

   • Crossed cheques, bank challans, or cash will not be accepted.

3. Submission Deadline

   • E-bids must be submitted by 8th August 2025, before 11:00 AM.

   • Bids will be opened on the same day at 11:30 AM.

   • No bids will be accepted after the deadline.

   • In case of a public holiday, the bid opening will be held on the next working day.

4. Pre-Bid Meeting

   • Will be held on 31st July 2025 at 11:30 AM in the FJWU Purchase Office.

5. Tender Documents

Available for download from the following:

• Punjab e-Procurement Portal: https://eproc.punjab.gov.pk
• PPRA Punjab: https://ppra.punjab.gov.pk
• FJWU Website: https://www.fjwu.edu.pk/tenders/active-tenders

• No tender fee required for downloading the documents.

1. Submission Mode

   • Only electronic submissions via e-PADS will be accepted.

   • Bids sent by mail, courier, or hand delivery will be rejected.

2. Rejection Rights

   • The University reserves the right to reject any or all bids without obligation to justify its decision.

   • Upon request, grounds for rejection will be shared with bidders.

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 Contact

Chairperson, Purchase Committee
Purchase Office
Fatima Jinnah Women University
The Mall, Rawalpindi
Phone: 051-9292900 (Ext. 1166)

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